Case Study Of PGETA Online Examination Portal

Postgraduate Entrance Test in Architecture (PGETA)
Council of Architecture (CoA), India

We developed a comprehensive online examination system for PGETA

To facilitate a seamless online entrance examination for postgraduate architecture programs.

Postgraduate Entrance Test in Architecture (PGETA)

At a glance

Industry

Council of Architecture (CoA), India

Location

India

Challenge

Conducting online examinations presents several challenges. One major challenge is managing a large number of concurrent candidates, which requires robust infrastructure to ensure smooth performance without system crashes or delays. Another critical aspect is ensuring secure and fair online exams, which involves preventing cheating, maintaining data integrity, and verifying candidate identities

Success Highlights

Reduced administrative overhead for registrations and exam management
Simple registration and easy-to-use exam portal.
Platform capable of handling large-scale online exams efficiently.

Requirements

We developed a comprehensive online examination system for PGETA that included:

•Student Registration Portal : The system must allow candidates to register online with personal and academic details.
•Online Examination Portal : The platform must facilitate secure, web-based entrance exams accessible to registered candidates.
•Admin Portal : Administrators should have access to a centralized dashboard to manage candidate registrations, exams, and results.
•Real-Time Exam Monitoring : The system must support live monitoring of exam sessions to detect suspicious activity.
•Notification & Communication System : Automated email and SMS notifications for registration confirmation, exam schedules, and result announcements.

Challenges

Conducting online examinations presents several challenges:

•Managing large number of concurrent candidates.
•Ensuring secure and fair online exams.
•Simplifying candidate registration and document verification.
•Handling result processing efficiently.
•Developing a modular system architecture that can easily adapt to increasing numbers of exams, candidates, and institutions over time.
•Ensuring smooth operation across various devices (desktops, laptops, tablets) and web browsers without compromising exam integrity.
•Maintaining Data Security and Privacy

Solutions We Provided

Simplifying Solutions for candidate registration and document verification is essential to provide a seamless user experience and reduce administrative workload. Finally, efficient result processing is crucial to handle large datasets accurately and deliver timely outcomes to candidates:

Student Registration Portal

•Step-by-step registration with secure document upload.
•Multiple payment options for application fees.
•Profile management for updates and corrections.
•User-friendly registration with profile creation.
•Upload of necessary documents for verification.
•Payment gateway integration for application fees.

Online Examination Portal

•Web-based platform for MCQs, Multiple Select Questions (MSQs), and Numerical Answer Type (NAT) questions.
•Timed examination with automatic submission on completion.
•Secure login and session management to prevent unauthorized access.

Online Adaptive Test Portal

•Dynamic question difficulty based on candidate performance.
•Diverse question formats : MCQs, MSQs, and numerical answer type questions.
•Timed sections with instant scoring and adaptive feedback.

Mobile Application for Drawing Upload

•Secure Android and iOS apps to upload drawing responses.
•Real-time synchronization with central database.
•User-friendly interface with guidance and FAQs.

Evaluator Portal

•Batch processing for efficient grading.
•Feedback mechanism for candidates.
•Performance analytics for grading consistency.

Admin Portal

•Centralized management of all portals and processes.
•Role-based access control for staff, evaluators, and administrators.
•Real-time dashboards, analytics, and audit logs for transparency.
•Centralized control over student registrations and exam sessions.
•Ability to manage user roles, monitor progress, and generate reports.
•Exportable analytics and candidate performance summaries.

Real-Time Exam Monitoring

•Live dashboards to track active candidates.
•Alerts for irregularities or technical issues during exams.

Impact

The online examination system significantly streamlined the entire examination process by reducing administrative workload related to candidate registration and exam management. It offered an improved candidate experience through a simple registration procedure and an intuitive, user-friendly exam interface. The system ensured high security and integrity with secure login mechanisms and real-time monitoring to maintain fairness throughout the examination. Additionally, the data-driven insights available through the admin portal enabled effective analysis of registration trends and exam performance.

•Streamlined Examination Process : Reduced administrative overhead for registrations and exam management.
•Improved Candidate Experience : Simple registration and easy-to-use exam portal.
•High Security & Integrity : Secure login and monitoring ensured fairness.
•Data-Driven Insights : Admin portal provided analytics on registrations and exam performance.
•Scalable Solution : Platform capable of handling large-scale online exams efficiently.
•Seamless Result Processing : Automated evaluation and result generation ensured accuracy and quick turnaround.

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Postgraduate Entrance Test in Architecture (PGETA)Council of Architecture (CoA), India